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Privacy Notice

This privacy notice explains how we process any personal or sensitive information we collect about you when you are referred or access our occupational health services.

Who Are We?

My Occ Health is a trading name of Ryminster Healthcare Limited (including its group companies or subsidiaries) (“My Occ Health”) has its registered office at Building One, Charlesworth Court, Knights Way, Shrewsbury SY1 3AB.

At the time this notice was produced Ryminster Healthcare’s group companies included:

  • Ryminster Limited;
  • Ryminster Medical Services Ltd;
  • D4Drivers (trading name of Ryminster Medical Services Ltd);
  • Summerfield Childcare.

Our Data Protection Officer

Our Data Protection Officer is Katie Trimmer; you can contact her using the following email address: dpo@ryminster.com.

Personal data- What is it?

“Personal data” means any information relating to an identifiable person who can be directly or indirectly identified, in particular by reference to an identifier. The processing of personal data is governed by the General Data Protection Regulation (EU) 2016/679 (the “GDPR”).

Sensitive Data- What Is It?

Personal data of an individual, the data subject, relating to any of the following:

  • racial or ethnic origin;
  • political opinions;
  • religious or philosophical beliefs;
  • trade union membership;
  • data concerning health;
  • data concerning sex life or sexual orientation;
  • genetic data; or
  • biometric data where processed to uniquely identify the data subject.

How And Why We Use Your Personal Data

My Occ Health collects medical and health information where it is necessary in order to undertake our occupational health or private medical services.

What Personal Data Do We Collect About You?

The information we collect about you may be written, visual or audio formats. This information is collected following a referral from yourself, your employer or your employer’s representative for the provision of our occupational health service or private medical services.

Where Do We Obtain Your Personal Data?

Your personal data may come to us via a referral from your employer or employer’s representative, your GP or Consultant or a specialist consultant/practitioner. Alternatively, we may obtain personal data directly from you.

How Do We Process Your Personal Data?

My Occ Health complies with its obligations under the GDPR by keeping data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of personal data; by protecting personal data from loss, misuse, unauthorised access and disclosure; and by ensuring that appropriate technical measures are in place to protect personal data.

Sharing Your Personal Data

We will obtain consent from you for your personal data to be shared with your employer or employer’s representative.

Your personal data will be treated as strictly confidential, and will only be shared with third party clinicians or providers of therapeutic or assessment services such as, but not limited to, therapy of any kind, or additional assessments. We will only share your personal data with third parties if you provide us with your consent, or the sharing of your personal data is required by law, or there is a substantial public interest for us to do so (such as a danger to the wider public), or the disclosure of your personal data is of overall benefit to you when we believe that you lack the capacity to consent. Where we do not rely on your consent to share your information data we will only disclose the minimum amount of information necessary, avoiding releasing personal data where possible.

How Long Do We Keep Your Personal Data

My Occ Health will retain your personal data, only for as long as we need that personal data for the purposes of the processing. At the most, we will retain your personal data for 6 years post-employment or in agreement with your employer’s retention notice or statutory / legal requirements.

Where Do We Process Your Personal Data?

We do not process any of your personal data outside of the European Economic Area.

Consent

My Occ Health will seek your explicit consent to process your personal data with regards to the occupational health referral or therapeutic care. This is the legal basis on which we will rely on to process your personal data.

You have the right to withdraw your consent at any time. Please note that should you withdraw your consent, your employer or employer representative may choose to act on the information they have to hand.

Please note that failure to provide appropriate information may lead to our clinicians being unable to provide a medical opinion or to provide appropriate therapeutic care.

What Are Your Rights?

Right of access. The GDPR gives you the right to access copies of the personal data held about you. Your right of access can be exercised in accordance with the GDPR. The first copy of the personal data held about you will be provided free of charge but any subsequent copy will be subject to a reasonable fee based on the administrative costs of providing copies of the personal data to you.

Right to request an electronic copy of your personal data. Where you provide personal data you have the right to be provided with a structured, commonly used and machine-readable copy and have the right, in certain circumstances, to ensure that we transmit that personal data to a recipient of your choice without hindrance (the right to data portability).

Right to correct. You have the right to ensure that we correct the records of any personal data held about you which are inaccurate. You also have the right to ensure that we complete any incomplete personal data held about you.

Right to erasure. You have the right to ensure that we erase your personal data (the right to be forgotten).

Right to restriction. In certain circumstances, such as where you have contested the accuracy of personal data, you have the right to restrict our processing of your personal data. That means that we will hold your personal data on file but that we cannot process that personal data. We will inform you if for any reason the restriction on processing your personal data is lifted.

Where any rectification or erasure of personal data or restriction of processing has taken place we shall communicate any rectification to you or erasure or restriction of processing to each recipient to whom the personal data has been disclosed, unless this proves impossible or involves disproportionate effort. We shall, if you request, inform you about those recipients.

Exercising your rights. If you wish to exercise any of your rights, or if at any point you believe the personal data we process is incorrect, you can request to see this personal data. If you would like a copy of the personal data about you that we process, or if you wish to have that personal data transferred to another company or organisation, please contact us at: dpo@ryminster.com.

If you wish to raise a complaint relating to how we have handled your personal data, please contact our Data Protection Officer, Katie Trimmer at: dpo@ryminster.com.

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk.

Cookie Policy

What Are Cookies

As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this may downgrade or ‘break’ certain elements of the sites functionality.

For more general information on cookies, please read “What Are Cookies”.

How We Use Cookies

We use cookies for a variety of reasons detailed below. Unfortunately in most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case they are used to provide a service that you use.

Disabling Cookies

You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of the this site. Therefore it is recommended that you do not disable cookies.

The Cookies We Set

  • Orders processing related cookies

This site offers e-commerce or payment facilities and some cookies are essential to ensure that your order is remembered between pages so that we can process it properly.

  • Forms related cookies

When you submit data to through a form such as those found on contact pages or comment forms cookies may be set to remember your user details for future correspondence.

  • Site preferences cookies

In order to provide you with a great experience on this site we provide the functionality to set your preferences for how this site runs when you use it. In order to remember your preferences we need to set cookies so that this information can be called whenever you interact with a page is affected by your preferences.

Third Party Cookies

In some special cases we also use cookies provided by trusted third parties. The following section details which third party cookies you might encounter through this site.

  • This site uses Google Analytics which is one of the most widespread and trusted analytics solution on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content.

For more information on Google Analytics cookies, see the official Google Analytics page.

  • Third party analytics are used to track and measure usage of this site so that we can continue to produce engaging content. These cookies may track things such as how long you spend on the site or pages you visit which helps us to understand how we can improve the site for you.
  • From time to time we test new features and make subtle changes to the way that the site is delivered. When we are still testing new features these cookies may be used to ensure that you receive a consistent experience whilst on the site whilst ensuring we understand which optimisations our users appreciate the most.
  • As we sell products it’s important for us to understand statistics about how many of the visitors to our site actually make a purchase and as such this is the kind of data that these cookies will track. This is important to you as it means that we can accurately make business predictions that allow us to monitor our advertising and product costs to ensure the best possible price.
  • The Google AdSense service we use to serve advertising uses a DoubleClick cookie to serve more relevant ads across the web and limit the number of times that a given ad is shown to you.

For more information on Google AdSense see the official Google AdSense privacy FAQ.

  • We use adverts to offset the costs of running this site and provide funding for further development. The behavioural advertising cookies used by this site are designed to ensure that we provide you with the most relevant adverts where possible by anonymously tracking your interests and presenting similar things that may be of interest.

More Information

Hopefully that has clarified things for you and as was previously mentioned if there is something that you aren’t sure whether you need or not it’s usually safer to leave cookies enabled in case it does interact with one of the features you use on our site. This Cookies Policy was created with the help of the Cookies Policy Template Generator.